Office Update

Monday, December 12, 2022 2:40 PM | Benjamyn Seamans (Administrator)

By: Benjamyn Seamans
Date: December 1, 2022

During our September board meeting, we received a majority vote to implement an assigned ORHA email address to each local association. This will be a project allowing for local associations to submit their monthly membership reports digitally online, as well as being able to teach classes virtually using Microsoft Teams. Each member with access to the assigned email address will need to sign the ORHA Microsoft Email User Policy mentioned later in this article and will be required to attend an ORHA training. Training workshops have been scheduled for Wednesday 12/21/2022 from 11:00a-12:00p, Tuesday 12/27/2022 from 12:00p-1:00p, or Thursday 12/29/2022 from 1:00p-2:00p -- LOCAL ASSOCIATIONS, please encourage your office staff to join one of these workshops. A flyer with more details will be emailed to the delegates and offices no later than 12/20/2022.

With our new professional emails in place, ORHA has drafted a Microsoft Email User Policy that was presented during the July meeting in Silverton. This policy will be executed by all ORHA email users and will help ORHA maintain quality of control, emphasizing an importance on cyber security, and association cyber safety – email to receive a copy of this user policy. Moving forward, please be sure to email by position (i.e. President, Vice President or Secretary) or topic (i.e. Forms, Technology, or Social Media) – not by person.

Please be vigilant of email scams and always double check that the email address ends in Remember, email display names can be masked and it’s extremely important that you click on the name to verify the email address is legitimate. No ORHA members will ever request money or wire transfers via email, we’ll never offer any kind of legal advice, and our email addresses will always end with our website, Please be vigilant in verifying the source before opening attachments.

All invoices are to be submitted to, they are then taken out of email for an approval process that’s tracked with the Executive Committee and more secure from Email Scams. Please do not email invoices directly to Bookkeeper or Treasurer; for cyber-security reasons, neither officials will approve or pay an invoice outside of the official approval process (starting with submitting the initial invoice to office).

Our office is periodically checking emails and voicemails Monday through Thursday should you have any questions or concerns; however, please be advised that ORHA will not be returning calls or emails regarding landlord helpline questions or tenant questions. If you are a current member looking to contact your local association or are new member looking to join a local association, please visit

To submit your ideas for an upcoming newsletter, please email by the 1st of the month.

** Reminder that the ORHA Monthly Membership Dues Form must be submitted by the 15th of each month **

Benjamyn Seamans | Voicemail: (541) 515-7723

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PO Box 20862, Keizer, OR 97307
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The Oregon Rental Housing Association (ORHA) is a non-profit educational landlord association -- ORHA Board Members, Mentors, Staff, and/or other related ORHA affiliates do not give legal advice. Please be advised that any information provided  is no substitute for professional legal counsel and any advice or guidance given does not constitute legal advice.  Please consult an attorney for legal advice related to your specific situation.

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